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Licensees will have the opportunity to choose their preferred building, room, and occupancy type based on the date of submission of the initial payment and completion of the online contract through the Room Selection Process based on space availability.

University Housing will make every effort to assign Licensees to the requested area or community and occupancy type based on preference and qualifications required to meet established criteria of any community, yet reserves the right to assign any Licensee to any space based on administrative need, regardless of Licensee qualifications. University Housing cannot guarantee any roommate matching requests.

Licensees who request a space in a community that is initially full will be automatically placed in an alternate location until the requested space becomes available. The licensee will be automatically placed on a waiting list for the requested space. Prior to assignment letter notification, as spaces open, individuals on the waiting list will be re-assigned. After assignment letters have been sent, Licensees on the waiting list will be contacted via email prior to being reassigned.

The inability of University Housing to honor assignment preferences will not void this License Agreement.

Co-Ed Apartments

University Housing and Residence Life at CSUEB offers co-ed housing as an option for Licensees. A co-ed Co-Ed Apartment consists of different gendered rooms within an apartment (licensees will be paired with someone of the same gender in their bedroom but may have different genders in their apartment/suite). Licensee may choose this option during the Returning Resident Process; new applicants may identify it when completing their housing contract. Space is limited and may be subject to the date of receipt of the agreement and initial payment.

Gender Open Housing

University Housing and Residence Life at CSUEB is committed to providing a safe and comfortable space for all. As some individuals do not identify with traditional gender roles, we would like to work towards creating living spaces that are genuinely comfortable based on the individual student's needs. As such, students who choose "gender open” as they complete their housing contract will be contacted by a member of our University Housing and Residence Life staff to follow up regarding their specific needs. Current Licensees may choose this option during the Returning Resident Process; new applicants may identify it when completing their University Housing contract. Space is limited and may be subject to the date of receipt of the contract and initial payment.

Students who want to update their gender will need to submit a Personal Data Change Form with the university. Once the University's system has updated, the Housing records will be updated, and the student's accommodation options will be reflected accordingly. We recommend you review the campus website for required documentation for the change form. Once you have submitted all items, please contact Housing (housing@csueastbay.edu) to provide notice that you are in process of updating your personal data and would like to discuss updated accommodation options when the form has been approved by the campus.

Room Assignments

Every Licensee is assigned to a specific room and bed space and must occupy only the assigned room and bed space during the term of their contract. New Licensees may be assigned at various times during the year; therefore, vacant bedrooms/bed spaces must be ready to be occupied because these may become occupied without prior notice. However, as a courtesy, University Housing will make every attempt to notify roommates of an incoming Licensee, but in some cases, advanced notice may not be possible. Licensees who occupy or utilize a space not officially assigned to them will be charged a $100.00 fee per day of liquidated damages and any additional fees associated with cleaning bed spaces and/or common area spaces.

University Housing understands that roommate conflicts may develop or students may wish to move to a different apartment, suite, or room. In order to establish who has checked in, canceled, or delayed their check-in date and to ensure all students have moved into their proper spaces, no room changes will occur during the first week of each semester. Failure to go through the correct Room Change process will result in each student who has changed rooms moving back to their original room, a fine of $100.00 for moving without approval, and potential disciplinary action. Refer to Room and Roommate Changes in the Policies, Regulations, and Procedures section for additional information and fees.

Each student that was approved for room change will be subject to a $50.00 room change administrative fee. This charge is waived once per academic year if approved during the semester Room Change Process.