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PLEASE FIND LINKS TO THE TWO CALENDAR PROTOTYPES AT THE BOTTOM OF THIS PAGE! 

The semester conversion process is underway at Cal State East Bay with plans to transition to semesters in Fall 2018. On February 3, the Academic Senate charged the Faculty Affairs Committee (FAC) to create a 10-year academic semester calendar for Academic Senate approval by the end of Spring 2015. A FAC subcommittee has studied semester calendars at other CSU campuses and collected external and internal requirements and constraints that apply to the CSUEB semester calendar.

After considering over a dozen possible models and discarding most of them based on the requirements, considerations affecting student learning, and existing norms at East Bay, two prototypes have emerged as possible models for the East Bay academic calendar. The FAC subcommittee now invites comments on the prototypes from all students, faculty, lecturers, and staff.

Please be assured that all comments will be collected, read, and documented. Those comments suggesting alternatives that address the requirements, constraints, and trade-offs provided with each prototype will receive the most serious consideration. It can be difficult to assess calendars for semesters, which are quite different from quarters, without using our current quarter term format as the primary frame of reference. But we urge you to consider the merits of these prototypes in terms of what is possible in a semester system instead of what has become routine under a quarter system.

The idea of "conversion" can mean many different things. For everyone in our campus community, however, the semester conversion process will at some point undoubtedly pose uncomfortable trade-offs. We look forward to receiving your comments that help bring reasonable and equitable balance to the trade-offs that matter to you.

Thank you in advance for your time and for participating in this process. 

SEMESTER CALENDAR REQUIREMENTS, CONSTRAINTS, and TRADE-OFFS 

NOTE: These semester calendar requirements, constraints, and trade-offs explain the parameters that limit how days are allocated in a CSU East Bay semester calendar. Constructive comments on the prototypes will account for a calendar that continues to conform to the requirements listed here.

Although the Trade-offs logically follow from the requirements and constraints, they are presented here first for those who would rather skip the technical minutiae of semester calendar construction on page 3. Please remain aware, however, that developing an academic calendar that meets the conditions for accreditation and approval of the CSU Chancellor’s Office (CO) is undeniably a process bound in technicalities. 

TRADE-OFFS

No trade-offs alter the CO’s 170 Academic Work Days/Academic Year (AY) minimum; it is absolute. Consequently, the CO’s mandated 147 (+/- 2) Instructional Days/AY leaves 23 (+/- 2) Non-Instructional Days/AY. The CSUEB proposal in both presented prototypes is 149 Instructional Days and 21 Non-Instructional Days/AY.

• IF instruction in a new semester does not begin on a Monday, THEN courses scheduled on Mondays typically meet fewer times than those meeting on other days of the week.
• IF Thanksgiving Break is 5 days long, THEN several complications arise that could outweigh the benefits of taking the entire week off. First, because Thanksgiving occurs one or two weeks before Final Exams in Fall Semester, taking off an entire week so close to the end of the term is unnecessarily disruptive for most courses. Second, since Labor Day always falls on a Monday earlier in the semester (1^st Monday in Sept), a 5-day Thanksgiving Break creates an automatic deficit in numbers of Monday meetings. Third, to regain conformance with the CSU Instructional and Academic Work Day requirements, then, an additional 3 Instructional Days must be added to the beginning of Fall Semester (more than 3 additional days would exceed the required 147 +/- 1 or 2 days per year); this results in a Wednesday start day, adding yet another day to the Monday deficit (second complication, above).
• IF Thanksgiving Break is 3 days long, THEN those who plan to travel on Wednesday to be at their Thanksgiving holiday destination do not miss a class and the deficit of Monday class meetings is kept at a minimum. On the other hand, the week is very short and impacts Monday-Wednesday courses.
• IF Winter Break is shorter, THEN programs forgo opportunities to offer Winter Intersession offerings such as special topic or remedial courses. The campus also has less time to recuperate from Fall Semester before a new Spring Semester commences. On the other hand, Spring Semester ends earlier.
• IF Winter Break is longer, THEN Spring Break, Summer Session(s) and/or Summer Break are shorter. Winter Intersession is longer and/or is scheduled to begin slightly later than in the first few days of the New Year. Also, the campus has more time to recuperate from Fall Semester.
• IF Spring Break is scheduled earlier/later [at your convenience] or at the same time as [name of your preferred institution], THEN someone else’s preferred Spring Break schedule does not match ours; local school districts have different Spring Break schedules and deciding based solely on that criterion would not be equitable for our campus community. On the other hand, a course scheduling complication that is created when a holiday occurs during the week can be consistently addressed for CSUEB by scheduling Spring Break around Cesar Chavez Day (when appropriate).
• IF we have more time between Spring and Summer Semesters, THEN Winter Break/Spring Break decrease by the same amount of time. On the other hand, the additional time could allow a May-June Intersession (as at Fresno State), longer Summer Session(s), and/or longer Summer Break.
• IF Summer Break is longer, THEN Winter Break/Spring Break decrease by the same amount of time.

A. CSU Chancellor’s Office Requirements (Norms and Definitions; HR 2014-01)

(from )

B. Academic Holidays (required days off):

See:

C. Operational Requirements:

• Grades due days on Tuesdays to leave sufficient time to process student records for following term (Dec 24 not included as a processing day). Includes Summer Session but not Winter Intersession.
• Where do 365 days go?