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Background

California State University, East Bay(CSUEB), like many Universities, rents facilities to various types of organizations such as profit organizations, non-profits organizations, campus affiliates, and use for campus instructional use. The State of California is not permitted by law (California Constitution, Article 16, Section 6 Public Finance) to gift facilities. Per CSU Executive Order 1000, any costs incurred by the University should be recovered. Charges in addition to rental fees will be assessed to cover all University services, equipment use, events managers, and other staff costs, plus damages incurred. Universities rent their facilities for three primary reasons:

1. to generate revenue to support the university's aging infrastructure;
2. to actively engage the surrounding community
3. to showcase campus' programs and amenities.

Use of Facilities

Any use of university facilities will be charged fees in accordance with the following provisions. Direct and indirect fees will be applied to the three (3) categories of activities below.

• Non-Affiliates:
  • For-Profit or Commercial activities.
  • Non-profit designation - Active 501(c)(3) status.
• Affiliates:
  • University/Affiliate – An active/retired CSUEB employee, current student, or alumni for personal use only. Examples include a personal birthday, wedding, retirement party of the university affiliate. Does not qualify for honored guest of the affiliate. Review Campus Affiliate Form for more details.*
  • Instructional use of facilities as contained in the schedule of classes or campus department will not be charged fees.**

 *Organizer of the event must be present for the entire event. Affiliates are not permitted to host an
activity in which another organization is benefiting from the use of it nor conduct a personal commercial
activity.

**Event related direct costs such as event monitors, staging crews, facility personnel, security/policing,
waste cans, special event chairs, fencing, and other service fees will be applied to all rentals as
applicable. In addition, a 5% administrative fee will be assessed for planning and coordination of all
events

Commercial Use of Facilities

Commercial use of Facilities, as defined by revenue generating event, entry ticket sales, or potential sale of services or goods. This includes, but not limited to the following examples - entrance charge, performer or participant charge, sales or marketing of goods or services. If deemed as commercial use, the rental may render a commercial services fee in the format of approximate 10% of full rental cost. Commercial services for vending tables are charged per package.